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20110416-Constitution​-DEFUNCT.​md20120428-Constitution​-DEFUNCT.​md
1 <!--·​source:​·The·ACCU·Constitution·post·2011.​doc·​-->1 <!--·​source:​·AGM-2013-Pack-Constit​ution.​pdf·​-->
2 2
3 The·​ACCU·​Constitution3 The·​ACCU·​Constitution
4 =====================​==4 =====================​==
21 4·​Membership21 4·​Membership
22 ---------------------​-------------22 ---------------------​-------------
23 ###·​4.​123 ###·​4.​1
24 There·​shall·​be·​two·​classes·​of·​membership·​of·​the·​Association.​·​These·​shall·​be·​Individual·​and·​Corporate.​·​Individuals·​may·​hold·​Individual·​membership.​·​Companies·​and·​Institutes·​may·​hold·​Corporate·​membership.​·​Individuals·​providing·​proof·​of·​full-time·​education·​are·​eligible·​for·​a·​discount·​on·​membership·​fees.​24 There·​shall·​be·​two·​classes·​of·​membership·​of·​the·​Association.​·​These·​shall·​be·​Individual·​and·​Corporate.​·​Individuals·​may·​hold·​Individual·​membership.​·​Companies·​and·​Institutes·​may·​hold·​Corporate·​membership.​·​Individuals·​providing·​proof·​of·​full-time·​education,​·unemployment·or·retirement·​are·​eligible·​for·​a·​discount·​on·​membership·​fees.​
25 25
26 ###·​4.​226 ###·​4.​2
27 The·​Committee·​may·​withhold·​membership·​from·​any·​individual·​or·​body·​without·​giving·​reasons,​·​but·​the·​individual·​or·​body·​may·​put·​their·​case·​to·​the·​next·​General·​Meeting·​of·​the·​Association,​·​which·​may·​over-rule·​the·​Committee's·​decision.​·​Similarly,​·​the·​Committee·​may·​terminate·​in·​writing·​the·​membership·​of·​any·​member·​or·​body·​whose·​conduct·​they·​consider·​to·​be·​detrimental·​to·​the·​interests·​of·​the·​Association,​·​subject·​to·​appeal·​to·​a·​General·​Meeting·​of·​the·​Association.​27 The·​Committee·​may·​withhold·​membership·​from·​any·​individual·​or·​body·​without·​giving·​reasons,​·​but·​the·​individual·​or·​body·​may·​put·​their·​case·​to·​the·​next·​General·​Meeting·​of·​the·​Association,​·​which·​may·​over-rule·​the·​Committee's·​decision.​·​Similarly,​·​the·​Committee·​may·​terminate·​in·​writing·​the·​membership·​of·​any·​member·​or·​body·​whose·​conduct·​they·​consider·​to·​be·​detrimental·​to·​the·​interests·​of·​the·​Association,​·​subject·​to·​appeal·​to·​a·​General·​Meeting·​of·​the·​Association.​
41 The·​Committee·​shall·​consist·​of·​the·​following:​·​Officers:​·​Chair,​·​Secretary,​·​Treasurer,​·​Membership·​Secretary,​·​Electronic·​Communications·​Officer,​·​Publications·​Officer,​·​and·​Public·​Relations·​Officer.​·​Non-executive·​Committee·​Members:​·​A·​maximum·​of·​five·​members,​·​plus·​one·​member·​for·​every·​five·​hundred·​Individual·​Members·​registered·​with·​the·​Association·​on·​the·​date·​of·​the·​Annual·​General·​Meeting.​41 The·​Committee·​shall·​consist·​of·​the·​following:​·​Officers:​·​Chair,​·​Secretary,​·​Treasurer,​·​Membership·​Secretary,​·​Electronic·​Communications·​Officer,​·​Publications·​Officer,​·​and·​Public·​Relations·​Officer.​·​Non-executive·​Committee·​Members:​·​A·​maximum·​of·​five·​members,​·​plus·​one·​member·​for·​every·​five·​hundred·​Individual·​Members·​registered·​with·​the·​Association·​on·​the·​date·​of·​the·​Annual·​General·​Meeting.​
42 42
43 ###·​5.​343 ###·​5.​3
44 The·​committee·​shall·​be·​elected·​according·​to·​the·​following·​rules:​
45
46 ###·​5.​3.​1
47 Elections·​to·​appoint·​all·​committee·​members·​will·​be·​held·​once·​per·​year·​at·​the·​Annual·​General·​Meeting.​
48
49 ###·​5.​3.​2
44 Members·​of·​the·​Committee·​shall·​hold·​office·​from·​the·​date·​of·​appointment·​until·​the·​next·​Annual·​General·​Meeting,​·​and·​shall·​be·​eligible·​for·​re-election.​50 Members·​of·​the·​Committee·​shall·​hold·​office·​from·​the·​date·​of·​appointment·​until·​the·​next·​Annual·​General·​Meeting,​·​and·​shall·​be·​eligible·​for·​re-election.​
45 51
52 ###·​5.​3.​3
53 Any·​member·​of·​the·​association·​can·​stand·​as·​a·​candidate·​for·​election·​to·​any·​role·​on·​the·​committee.​·​Any·​such·​member·​shall·​notify·​the·​Secretary·​in·​writing·​(letter·​or·​email)​,​·​including·​names·​of·​a·​nominating·​member·​and·​a·​seconder,​·​at·​least·​60·​days·​prior·​to·​the·​election·​date.​·​The·​same·​person·​cannot·​stand·​for·​more·​than·​one·​role·​in·​the·​same·​election.​
54
55 ###·​5.​3.​4
56 Members·​of·​the·​committee·​will·​be·​chosen·​by·​simple·​majority·​of·​votes,​·​cast·​as·​described·​in·​"Section·​8·​-Voting·​Procedure".​
57
58 ###·​5.​3.​5
59 All·​members·​will·​be·​notified·​about·​lists·​of·​candidates·​by·​the·​secretary·​no·​later·​than·​28·​days·​before·​the·​General·​Meeting·​for·​which·​they·​are·​proposed.​
60
46 ###·​5.​4.​161 ###·​5.​4.​1
47 Should·​any·​member·​of·​the·​Committee·​resign·​or·​cease·​to·​act·​during·​the·​life·​of·​the·​Committee,​·​or·​a·​vacancy·​otherwise·​arise,​·​the·​Committee·​shall·​have·​the·​power·​to·​co-opt·​a·​member·​of·​the·​Association·​to·​fill·​the·​vacancy.​62 Should·​any·​member·​of·​the·​Committee·​resign·​or·​cease·​to·​act·​during·​the·​life·​of·​the·​Committee,​·​or·​a·​vacancy·​otherwise·​arise,​·​the·​Committee·​shall·​have·​the·​power·​to·​co-opt·​a·​member·​of·​the·​Association·​to·​fill·​the·​vacancy.​
48 63
105 Notice·​of·​a·​Special·​General·​Meeting,​·​stating·​the·​business·​for·​which·​it·​is·​called,​·​shall·​be·​communicated·​to·​the·​Membership·​at·​least·​14·​days·​before·​the·​Meeting,​·​but·​accidental·​failure·​to·​give·​all·​or·​some·​of·​the·​members·​due·​notice·​shall·​not·​automatically·​invalidate·​the·​proceedings.​120 Notice·​of·​a·​Special·​General·​Meeting,​·​stating·​the·​business·​for·​which·​it·​is·​called,​·​shall·​be·​communicated·​to·​the·​Membership·​at·​least·​14·​days·​before·​the·​Meeting,​·​but·​accidental·​failure·​to·​give·​all·​or·​some·​of·​the·​members·​due·​notice·​shall·​not·​automatically·​invalidate·​the·​proceedings.​
106 121
107 ###·​7.​5122 ###·​7.​5
108 Notices·​of·​Motion,​·​duly·​proposed·​and·​seconded,​·​must·​be·​lodged·​with·​the·​Secretary·​at·​least·14·​days·​prior·​to·​the·​General·​Meeting.​123 Notices·​of·​Motion,​·​duly·​proposed·​and·​seconded,​·​must·​be·​lodged·​with·​the·​Secretary·​at·​least·60·​days·​prior·​to·​the·​General·​Meeting.​
109 124
110 ###·​7.​6125 ###·​7.​6
111 Nominations·for·Officers·and·Committee·members,​·duly·proposed,​·seconded·and·accepted,​·shall·be·lodged·with·​the·Secretary·at·least·14·days·prior·to·​the·General·Meeting.​126 All·members·will·be·notified·about·the·list·of·motions·​no·later·than·28·days·before·​the·General·Meeting·for·which·​they·are·proposed.​
112 127
113 ###·​7.​7128 ###·​7.​7
114 In·addition·to·written·nominations·for·a·position,​·nominations·may·be·taken·from·the·floor·at·the·General·Meeting.​·In·the·event·of·​there·being·more·nominations·than·there·are·positions·to·fill,​·candidates·shall·be·elected·by·simple·majority·of·those·Members·present·and·voting.​·The·presiding·Member·shall·​have·a·casting·vote.​129 No·changes·​to·​motions·will·be·​allowed·​after·the·​notice·to·members·​has·been·issued.​
115 130
116 ###·​7.​8131 ###·​7.​8
117 At·a·General·​Meeting,​·each·Individual·Member·present·shall·have·one·vote.​·​Voting·by·Corporate·bodies·is·limited·to·a·maximum·of·four·individuals·from·that·body.​·The·identities·of·Corporate·voting·and·non-voting·individuals·must·be·made·known·to·the·Chair·before·commencing·the·business·of·the·Meeting.​·All·individuals·present·under·​a·Corporate·Membership·have·speaking·rights.​132 Voting·on·the·​Motions·will·proceed·as·described·in·"Section·8·-·​Voting·Procedure".​·Those·​motions·to·which·"Section·11·(nee·10)​·​-·Amendment·of·the·Constitution"·do·​not·apply·will·be·approved·by·​a·simple·​majority·of·votes.​
118 133
119 ###·​7.​9134 ###·​7.​9
120 At·​all·​General·​Meetings,​·​the·​presiding·​member·​shall·​have·​a·​casting·​vote·​for·​use·​in·​the·​event·​of·​a·​tied·​decision.​
121
122 ###·​7.​10
123 At·​General·​Meetings,​·​a·​quorum·​shall·​consist·​of·​10·​voting·​Members.​
124
125 ###·​7.​11
126 The·​Honorary·​Auditor·​shall·​be·​appointed·​by·​the·​Annual·​General·​Meeting.​135 The·​Honorary·​Auditor·​shall·​be·​appointed·​by·​the·​Annual·​General·​Meeting.​
127 136
128 8·Special·Interest·Groups137 8·Voting·Procedures
129 ---------------------​-------------138 ---------------------​-------------
130 ###·​8.​1139 ###·​8.​1
131 The·Association·Committee·​shall·be·empowered·​to·form·Special·Interest·Groups·for·the·purpose·of·enhancing·​the·​aims·​of·the·Association.​·Membership·​of·a·Special·Interest·Group·shall·be·open·to·any·Member·of·​the·Association·on·payment·of·any·fees·which·may·be·set·by·the·Association·Committee·under·Rule·6.​6.​140 Each·individual·member·​shall·have·the·right·​to·​one·vote.​·Voting·by·Corporate·bodies·is·limited·​to·a·maximum·​of·four·individuals·from·that·body.​·The·identities·​of·Corporate·voting·(and·non-voting?)​·individuals·must·be·made·known·​to·the·Chair·(14·days?)​·before·the·vote.​·All·individuals·present·under·a·Corporate·Membership·have·speaking·rights.​
132 141
133 ###·​8.​2142 ###·​8.​2
134 The·Special·Interest·Group·shall·be·operated·by·one·or·more·organisers·co-opted·by·the·Association·Committee·for·the·purpose·under·Rule·5.​4.​2.​·The·names·of·all·Special·Interest·Group·​organisers·shall·​be·presented·to·​the·Annual·General·Meeting·for·approval·before·co-option·for·the·following·year.​143 Votes·may·be·cast·​either·in·​person,​·​or·​by·any·of·​the·following·​proxy·means:​
144
145 ###·​8.​2.​1
146 By·​pre-registering·​a·​vote·​in·​writing·​with·​the·​Secretary.​
147
148 ###·​8.​2.​2
149 By·​pre-registering·​a·​proxy·​voter·​in·​writing·​with·​the·​Secretary.​·​The·​proxy·​voter·​will·​cast·​the·​vote·​in·​person·​on·​their·​behalf.​
150
151 ###·​8.​2.​3
152 By·​any·​other·​means,​·​electronic·​(e.​g.​·​via·​a·​website)​·​or·​non-electronic·​(e.​g.​·​by·​post)​·​that·​the·​committee·​make·​available·​for·​this·​purpose.​
135 153
136 ###·​8.​3154 ###·​8.​3
137 The·organiser(s)​·shall·be·responsible·to·the·Association·Committee·for·the·day·to·day·operations·of·the·Special·Interest·Group.​·The·organiser(s)​·​may·obtain·assistance·from·SIG·participants,​·but·these·assistants·​shall·not·​have·co-opted·status·on·the·Association·Committee·and·the·SIG·organiser(s)​·will·be·responsible·​for·their·activities.​·The·collection·of·fees·and·​the·maintenance·of·membership·records·remain·the·province·​of·the·Treasurer·​and·Membership·Secretary·of·the·Association.​155 The·​presiding·​member·​shall·​have·​a·​casting·vote·​for·use·​in·​the·​event·​of·​a·tied·decision.​
138 156
139 ###·​8.​4157 ###·​8.​4
140 The·Association·Committee·shall·have·the·right·to·terminate·the·activities·of·a·Special·Interest·Group,​·​subject·to·an·appeal·to·a·General·Meeting·​of·the·Association·as·detailed·under·section·7.​158 At·General·Meetings,​·​a·quorum·​shall·consist·​of·10·voting·members.​
141 159
142 9·​Interpretation160 9·Special·​Interest·Groups
143 ---------------------​-------------161 ---------------------​-------------
144 ###·​9.​1162 ###·​9.​1
145 In·these·rules·(unless·such·extensions·are·inconsistent·with·the·context)​·​the·word·'Association'·shall·mean·the·organisation·identified·in·Rule·1.​1.​·'Member'·and·'Individual·Member'·shall·mean·​an·ordinary·member·​of·​the·​Association.​·'Body'·shall·refer·to·Companies·or·Institutions·holding·Corporate·membership·​of·​the·​Association.​·'Committee'·shall·mean·the·Committee·of·​the·​Association.​·No·presumption·of·gender·is·intended.​163 The·Association·Committee·shall·be·empowered·​to·form·Special·Interest·Groups·for·​the·purpose·of·​enhancing·the·​aims·​of·​the·​Association.​·Membership·of·a·Special·Interest·Group·shall·be·open·to·any·Member·​of·​the·​Association·on·payment·of·any·fees·which·may·be·set·by·​the·​Association·Committee·under·Rule·6.​6.​
146 164
147 ###·​9.​2165 ###·​9.​2
148 In·any·case·of·doubt·as·to·the·meaning·​of·a·rule·​or·its·applicability·to·a·particular·matter,​·​the·Committee·shall·have·the·power·to·decide·​the·issue,​·​subject·​to·​the·​approval·of·the·next·Annual·General·Meeting.​166 The·Special·Interest·Group·shall·be·operated·by·​one·or·more·​organisers·co-opted·by·the·Association·Committee·for·​the·purpose·under·Rule·5.​4.​2.​·The·names·of·all·Special·Interest·Group·organisers·​shall·be·presented·​to·​the·Annual·General·Meeting·for·​approval·before·co-option·for·the·following·year.​
167
168 ###·​9.​3
169 The·​organiser(s)​·​shall·​be·​responsible·​to·​the·​Association·​Committee·​for·​the·​day·​to·​day·​operations·​of·​the·​Special·​Interest·​Group.​·​The·​organiser(s)​·​may·​obtain·​assistance·​from·​SIG·​participants,​·​but·​these·​assistants·​shall·​not·​have·​co-opted·​status·​on·​the·​Association·​Committee·​and·​the·​SIG·​organiser(s)​·​will·​be·​responsible·​for·​their·​activities.​·​The·​collection·​of·​fees·​and·​the·​maintenance·​of·​membership·​records·​remain·​the·​province·​of·​the·​Treasurer·​and·​Membership·​Secretary·​of·​the·​Association.​
170
171 ###·​9.​4
172 The·​Association·​Committee·​shall·​have·​the·​right·​to·​terminate·​the·​activities·​of·​a·​Special·​Interest·​Group,​·​subject·​to·​an·​appeal·​to·​a·​General·​Meeting·​of·​the·​Association·​as·​detailed·​under·​section·​7.​
149 173
150 10·Amendment·of·the·Constitution174 10·Interpretation
151 ---------------------​-------------175 ---------------------​-------------
152 ###·​10.​1176 ###·​10.​1
153 This·Constitution·can·​only·​be·​amended·or·​added·​to·by·​a·​resolution·​of·​a·General·Meeting,​·​approved·by·​two·​thirds·​of·those·voting.​177 In·these·rules·(unless·such·extensions·are·inconsistent·with·the·context)​·the·word·'Association'·shall·mean·the·organisation·identified·in·Rule·1.​1.​·'Member'·​and·'Individual·Member'·shall·mean·​an·ordinary·member·of·the·Association.​·'Body'·shall·refer·to·Companies·or·Institutions·holding·Corporate·membership·of·the·Association.​·'Committee'·shall·mean·the·Committee·of·​the·Association.​·No·presumption·​of·gender·is·intended.​
178
179 ###·​10.​2
180 In·​any·​case·​of·​doubt·​as·​to·​the·​meaning·​of·​a·​rule·​or·​its·​applicability·​to·​a·​particular·​matter,​·​the·​Committee·​shall·​have·​the·​power·​to·​decide·​the·​issue,​·​subject·​to·​the·​approval·​of·​the·​next·​Annual·​General·​Meeting.​
154 181
155 11·Surrender·​of·books·and·papers182 11·Amendment·​of·the·Constitution
156 ---------------------​-------------183 ---------------------​-------------
157 ###·​11.​1184 ###·​11.​1
158 Any·member·or·ex-member·who·has·the·custody·​of·​any·software,​·​books,​·documents,​·records,​·property·or·monies·belonging·​to·​the·Association·shall·on·request·from·the·Committee·or·General·Meeting·surrender·them·to·the·Association.​185 This·Constitution·can·only·be·amended·​or·​added·to·​by·a·resolution·of·a·General·Meeting,​·where·​two·​thirds·of·votes·are·in·favour.​·Votes·are·cast·as·described·in·"Section·8·-·Voting·Procedures".​
186
187 ###·​11.​2
188 Amendments·​and·​additions·​to·​the·​ACCU·​constitution·​will·​be·​notified·​to·​the·​Secretary·​no·​later·​than·​60·​days·​before·​the·​General·​Meeting·​for·​which·​they·​are·​proposed.​
189
190 ###·​11.​3
191 Amendments·​and·​additions·​will·​be·​notified·​to·​members·​by·​the·​secretary·​no·​later·​than·​28·​days·​before·​the·​General·​Meeting·​for·​which·​they·​are·​proposed.​
192
193 ###·​11.​4
194 No·​changes·​to·​constitutional·​amendments·​and·​additions·​will·​be·​allowed·​after·​the·​notice·​to·​members·​has·​been·​issued.​
159 195
160 12·Dissolution·​of·the·Association196 12·Surrender·​of·books·and·papers
161 ---------------------​-------------197 ---------------------​-------------
162 ###·​12.​1198 ###·​12.​1
163 28·days·notice·​of·any·proposal·to·dissolve·​the·Association·shall·be·given·in·writing·to·all·the·members·of·the·Association·and·the·​proposal·shall·be·considered·at·a·General·Meeting·(which·may·be·called·specially·under·7.​2·above)​.​·To·be·effective,​·a·​formal·resolution·to·dissolve·the·Association·must·be·carried·by·a·vote·of·at·least·two·​thirds·of·​those·members·present·and·eligible·to·vote.​199 Any·member·​or·ex-member·who·has·​the·​custody·of·any·software,​·books,​·documents,​·records,​·​property·or·monies·belonging·to·the·Association·shall·​on·request·​from·the·Committee·or·General·Meeting·surrender·​them·​to·​the·Association.​
164 200
165 ###·12.​2201 13·Dissolution·of·the·Association
202 ---------------------​-------------
203 ###·​13.​1
204 28·​days·​notice·​of·​any·​proposal·​to·​dissolve·​the·​Association·​shall·​be·​given·​in·​writing·​to·​all·​the·​members·​of·​the·​Association·​and·​the·​proposal·​shall·​be·​considered·​at·​a·​General·​Meeting·​(which·​may·​be·​called·​specially·​under·​7.​2·​above)​.​·​To·​be·​effective,​·​a·​formal·​resolution·​to·​dissolve·​the·​Association·​must·​be·​carried·​by·​a·​vote·​of·​at·​least·​two·​thirds·​of·​those·​members·​present·​and·​eligible·​to·​vote.​
205 ###·​13.​2
166 Upon·​the·​dissolution·​of·​the·​Association,​·​the·​property·​of·​the·​Association·​shall·​be·​disposed·​of·​at·​open·​auction·​and·​the·​proceeds,​·​together·​with·​any·​pecuniary·​assets·​of·​the·​Association,​·​shall·​be·​used·​to·​pay·​off·​all·​debts·​owed·​by·​the·​Association,​·​and·​the·​balance·​shall·​be·​donated·​to·​a·​charity·​nominated·​at·​the·​closing·​General·​Meeting.​206 Upon·​the·​dissolution·​of·​the·​Association,​·​the·​property·​of·​the·​Association·​shall·​be·​disposed·​of·​at·​open·​auction·​and·​the·​proceeds,​·​together·​with·​any·​pecuniary·​assets·​of·​the·​Association,​·​shall·​be·​used·​to·​pay·​off·​all·​debts·​owed·​by·​the·​Association,​·​and·​the·​balance·​shall·​be·​donated·​to·​a·​charity·​nominated·​at·​the·​closing·​General·​Meeting.​
167 207
168 Revised:​·​21-03-1991,​·​21-03-1992,​·​27-02-1993,​·​19-03-1994,​·​01-03-1997,​·​25-03-2000,​·​05-04-2003,​·​17-04-2004,​·​23-04-2005,​·​22-04-2006,​·​16-04-2011208 Revised:​·​21-03-1991,​·​21-03-1992,​·​27-02-1993,​·​19-03-1994,​·​01-03-1997,​·​25-03-2000,​·​05-04-2003,​·​17-04-2004,​·​23-04-2005,​·​22-04-2006,​·​16-04-2011,​·28-04-2012




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