| 20120428-Constitution-DEFUNCT.md | 20130413-Constitution-DEFUNCT.md |
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| 1 | <!--·source:·AGM-2013-Pack-Constitution.pdf·--> | 1 | <!--·source:·Website·--> |
| 2 | | 2 | |
| 3 | The·ACCU·Constitution | 3 | The·ACCU·Constitution |
| 4 | ======================= | 4 | ======================= |
| ⋮ | ⋮ |
| 38 | The·day·to·day·business·of·the·Association·shall·be·managed·by·a·Committee,·subject·to·the·final·authority·of·a·General·Meeting·of·the·Association.·The·Committee·shall·be·empowered·to·act·without·reference·to·a·General·Meeting,·providing·that·such·action·is·within·these·Rules·and·that·there·is·no·motion·on·that·action·pending·for·discussion·at·a·General·Meeting. | 38 | The·day·to·day·business·of·the·Association·shall·be·managed·by·a·Committee,·subject·to·the·final·authority·of·a·General·Meeting·of·the·Association.·The·Committee·shall·be·empowered·to·act·without·reference·to·a·General·Meeting,·providing·that·such·action·is·within·these·Rules·and·that·there·is·no·motion·on·that·action·pending·for·discussion·at·a·General·Meeting. |
| 39 | | 39 | |
| 40 | ###·5.2 | 40 | ###·5.2 |
| 41 | The·Committee·shall·consist·of·the·following:·Officers:·Chair,·Secretary,·Treasurer,·Membership·Secretary,·Electronic·Communications·Officer,·Publications·Officer,·and·Public·Relations·Officer.·Non-executive·Committee·Members:·A·maximum·of·five·members,·plus·one·member·for·every·five·hundred·Individual·Members·registered·with·the·Association·on·the·date·of·the·Annual·General·Meeting. | 41 | The·Committee·shall·consist·of·the·following:·Officers:·Chair,·Secretary,·Treasurer,·and·Membership·Secretary.·Non-executive·Committee·Members:·A·maximum·of·eight·members,·plus·one·member·for·every·five·hundred·Individual·Members·registered·with·the·Association·on·the·date·of·the·Annual·General·Meeting. |
| 42 | | 42 | |
| 43 | ###·5.3 | 43 | ###·5.3 |
| 44 | The·committee·shall·be·elected·according·to·the·following·rules: | 44 | The·committee·shall·be·elected·according·to·the·following·rules: |
| 45 | | 45 | |
| 46 | ###·5.3.1 | 46 | ###·5.3.1 |
| 47 | Elections·to·appoint·all·committee·members·will·be·held·once·per·year·at·the·Annual·General·Meeting. | 47 | Members·of·the·Committee·shall·hold·office·from·the·date·of·appointment·until·the·next·Annual·General·Meeting,·and·shall·be·eligible·for·re-election. |
| 48 | | 48 | |
| 49 | ###·5.3.2 | 49 | ###·5.3.2 |
| 50 | Members·of·the·Committee·shall·hold·office·from·the·date·of·appointment·until·the·next·Annual·General·Meeting,·and·shall·be·eligible·for·re-election. | 50 | Elections·for·vacant·committee·positions·will·be·held·at·each·General·Meeting. |
| 51 | | 51 | |
| 52 | ###·5.3.3 | 52 | ###·5.3.3 |
| 53 | Any·member·of·the·association·can·stand·as·a·candidate·for·election·to·any·role·on·the·committee.·Any·such·member·shall·notify·the·Secretary·in·writing·(letter·or·email),·including·names·of·a·nominating·member·and·a·seconder,·at·least·60·days·prior·to·the·election·date.·The·same·person·cannot·stand·for·more·than·one·role·in·the·same·election. | 53 | Any·member·of·the·Association·can·stand·as·a·candidate·for·election·to·any·role·on·the·committee.·Any·such·member·shall·notify·the·Secretary·in·writing·(letter·or·email),·including·names·of·a·nominating·member·and·a·seconder,·on·or·before·the·Proposal·Deadline·(described·in·"Section·7·-·General·Meetings").·The·same·person·cannot·stand·for·more·than·one·role·in·the·same·election. |
| 54 | | 54 | |
| 55 | ###·5.3.4 | 55 | ###·5.3.4 |
| 56 | Members·of·the·committee·will·be·chosen·by·simple·majority·of·votes,·cast·as·described·in·"Section·8·-Voting·Procedure". | 56 | If·no·candidate·for·an·officer·position·is·nominated·according·to·the·procedure·in·5.3.3,·nominations·for·a·caretaker·to·fill·the·vacancy·can·be·taken·from·the·floor.·The·duty·of·a·committee·with·at·least·one·caretaker·officer·will·be·to·organise·a·new·election·for·that·role.·In·the·meantime,·that·committee·will·be·limited·to·ordinary·administration·of·the·organisation. |
| 57 | | 57 | |
| 58 | ###·5.3.5 | 58 | ###·5.3.5 |
| 59 | All·members·will·be·notified·about·lists·of·candidates·by·the·secretary·no·later·than·28·days·before·the·General·Meeting·for·which·they·are·proposed. | 59 | Members·of·the·committee·will·be·chosen·by·simple·majority·of·votes,·cast·as·described·in·"Section·8·-·Voting·Procedures". |
| | 60 | |
| | 61 | ###·5.3.6 |
| | 62 | All·members·will·be·notified·about·lists·of·candidates·by·the·secretary·on·or·before·the·Draft·Agenda·Deadline·for·the·General·Meeting·for·which·they·are·proposed. |
| 60 | | 63 | |
| 61 | ###·5.4.1 | 64 | ###·5.4.1 |
| 62 | Should·any·member·of·the·Committee·resign·or·cease·to·act·during·the·life·of·the·Committee,·or·a·vacancy·otherwise·arise,·the·Committee·shall·have·the·power·to·co-opt·a·member·of·the·Association·to·fill·the·vacancy. | 65 | Should·any·member·of·the·Committee·resign·or·cease·to·act·during·the·life·of·the·Committee,·or·a·vacancy·otherwise·arise,·the·Committee·shall·have·the·power·to·co-opt·a·member·of·the·Association·to·fill·the·vacancy. |
| ⋮ | ⋮ |
| 100 | All·Individual·and·Corporate·Members,·with·the·exception·of·those·granted·Honorary·status·under·clause·4.4,·shall·pay·an·annual·subscription·at·a·rate·to·be·fixed·by·the·Committee·of·the·Association.·A·person·applying·for·membership·shall·become·a·member·from·the·date·their·application·is·received·by·the·membership·secretary.·Their·renewal·date·shall·be·based·on·their·application·date,·adjusted·by·the·membership·secretary·to·a·suitable·end·of·month·date,·within·one·month·of·their·application·date. | 103 | All·Individual·and·Corporate·Members,·with·the·exception·of·those·granted·Honorary·status·under·clause·4.4,·shall·pay·an·annual·subscription·at·a·rate·to·be·fixed·by·the·Committee·of·the·Association.·A·person·applying·for·membership·shall·become·a·member·from·the·date·their·application·is·received·by·the·membership·secretary.·Their·renewal·date·shall·be·based·on·their·application·date,·adjusted·by·the·membership·secretary·to·a·suitable·end·of·month·date,·within·one·month·of·their·application·date. |
| 101 | | 104 | |
| 102 | ###·6.3 | 105 | ###·6.3 |
| 103 | Existing·members·shall·be·allowed·a·period·of·grace·of·four·weeks·following·the·end·of·their·membership·year,·during·which·they·may·retain·their·membership·pending·renewal.·Members·may·renew·after·this·time·but·will·not·be·entitled·to·any·missed·journals·that·may·have·been·produced·by·the·association.·If·a·member·fails·to·renew·with·two·months·of·the·end·of·their·membership·year,·their·membership·is·deemed·to·have·been·cancelled. | 106 | Existing·members·shall·be·allowed·a·period·of·grace·of·four·weeks·following·the·end·of·their·membership·year,·during·which·they·may·retain·their·membership·pending·renewal.·Members·may·renew·after·this·time·but·will·not·be·entitled·to·any·missed·journals·that·may·have·been·produced·by·the·Association.·If·a·member·fails·to·renew·with·two·months·of·the·end·of·their·membership·year,·their·membership·is·deemed·to·have·been·cancelled. |
| 104 | | 107 | |
| 105 | ###·6.4 | 108 | ###·6.4 |
| 106 | The·Committee·shall·have·the·power·to·set·charges·on·the·provision·of·special·facilities·and·events·for·those·participating·and/or·benefiting. | 109 | The·Committee·shall·have·the·power·to·set·charges·on·the·provision·of·special·facilities·and·events·for·those·participating·and/or·benefiting. |
| ⋮ | ⋮ |
| 114 | Special·General·Meetings·of·the·Association·shall·be·held·at·the·discretion·of·the·Committee·or·whenever·25·or·more·members·individually·demand·so·in·writing. | 117 | Special·General·Meetings·of·the·Association·shall·be·held·at·the·discretion·of·the·Committee·or·whenever·25·or·more·members·individually·demand·so·in·writing. |
| 115 | | 118 | |
| 116 | ###·7.3 | 119 | ###·7.3 |
| 117 | Notice·of·the·Annual·General·Meeting·shall·be·communicated·to·the·Membership·at·least·42·days·before·the·Meeting,·but·accidental·failure·to·give·all·or·some·of·the·members·due·notice·shall·not·automatically·invalidate·the·proceedings. | 120 | There·are·several·deadline·dates·associated·with·a·General·Meeting.·They·are·defined·here,·and·referred·to·by·name·elsewhere·in·the·constitution: |
| | 121 | ··Announce·Deadline:·90·days·before·the·GM |
| | 122 | ··Proposal·Deadline:·60·days·before·the·GM |
| | 123 | ··Draft·Agenda·Deadline:·42·days·before·the·GM |
| | 124 | ··Agenda·Freeze:·28·days·before·the·GM |
| | 125 | ··Voting·Opens:·21·days·before·the·GM |
| 118 | | 126 | |
| 119 | ###·7.4 | 127 | ###·7.4 |
| 120 | Notice·of·a·Special·General·Meeting,·stating·the·business·for·which·it·is·called,·shall·be·communicated·to·the·Membership·at·least·14·days·before·the·Meeting,·but·accidental·failure·to·give·all·or·some·of·the·members·due·notice·shall·not·automatically·invalidate·the·proceedings. | 128 | Notice·of·the·Annual·General·Meeting·shall·be·communicated·to·the·Membership·on·or·before·the·Announce·Deadline,·but·accidental·failure·to·give·all·or·some·of·the·members·due·notice·shall·not·automatically·invalidate·the·proceedings. |
| 121 | | 129 | |
| 122 | ###·7.5 | 130 | ###·7.5 |
| 123 | Notices·of·Motion,·duly·proposed·and·seconded,·must·be·lodged·with·the·Secretary·at·least·60·days·prior·to·the·General·Meeting. | 131 | Notice·of·a·Special·General·Meeting,·stating·the·business·for·which·it·is·called,·shall·be·communicated·to·the·Membership·on·or·before·the·Announce·Deadline,·but·accidental·failure·to·give·all·or·some·of·the·members·due·notice·shall·not·automatically·invalidate·the·proceedings. |
| 124 | | 132 | |
| 125 | ###·7.6 | 133 | ###·7.6 |
| 126 | All·members·will·be·notified·about·the·list·of·motions·no·later·than·28·days·before·the·General·Meeting·for·which·they·are·proposed. | 134 | Notices·of·Motion,·duly·proposed·and·seconded,·must·be·lodged·with·the·Secretary·on·or·before·the·Proposal·Deadline.·All·members·will·be·notified·about·the·draft·list·of·motions·on·or·before·the·Draft·Agenda·Deadline.·Following·discussion·by·the·membership·the·motions·can·then·be·altered·(or·withdrawn)·until·the·Agenda·Freeze·date,·after·which·no·further·changes·will·be·allowed.·The·final·version·of·the·motions·will·be·notified·to·members·on·or·before·the·Voting·Opens·date,·at·which·point·the·voting·period·begins. |
| | 135 | |
| | 136 | ###·7.6.1 |
| | 137 | The·committee·can,·at·its·sole·discretion,·accept·new·motions·or·modification/withdrawal·of·those·already·proposed·ones·until·the·voting·period·begins.·No·motions·can·be·added·or·altered·after·that·time·with·the·exception·stated·at·7.6.2. |
| | 138 | |
| | 139 | ###·7.6.2 |
| | 140 | Motions·that·don't·affect·the·running·of·the·organisation·can·be·accepted·from·the·floor·at·the·presiding·member's·discretion. |
| 127 | | 141 | |
| 128 | ###·7.7 | 142 | ###·7.7 |
| 129 | No·changes·to·motions·will·be·allowed·after·the·notice·to·members·has·been·issued. | 143 | Voting·on·the·Motions·will·proceed·as·described·in·"Section·8·-·Voting·Procedures".·Any·motion·which·amends·or·adds·to·this·constitution·will·be·passed·if·two·thirds·of·votes·are·in·favour.·All·other·motions·will·be·approved·by·a·simple·majority. |
| 130 | | 144 | |
| 131 | ###·7.8 | 145 | ###·7.8 |
| 132 | Voting·on·the·Motions·will·proceed·as·described·in·"Section·8·-·Voting·Procedure".·Those·motions·to·which·"Section·11·(nee·10)·-·Amendment·of·the·Constitution"·do·not·apply·will·be·approved·by·a·simple·majority·of·votes. | 146 | At·General·Meetings,·a·quorum·shall·consist·of·10·voting·members. |
| 133 | | 147 | |
| 134 | ###·7.9 | 148 | ###·7.9 |
| 135 | The·Honorary·Auditor·shall·be·appointed·by·the·Annual·General·Meeting. | 149 | The·Honorary·Auditor·shall·be·appointed·by·the·Annual·General·Meeting. |
| ⋮ | ⋮ |
| 137 | 8·Voting·Procedures | 151 | 8·Voting·Procedures |
| 138 | ---------------------------------- | 152 | ---------------------------------- |
| 139 | ###·8.1 | 153 | ###·8.1 |
| 140 | Each·individual·member·shall·have·the·right·to·one·vote.·Voting·by·Corporate·bodies·is·limited·to·a·maximum·of·four·individuals·from·that·body.·The·identities·of·Corporate·voting·(and·non-voting?)·individuals·must·be·made·known·to·the·Chair·(14·days?)·before·the·vote.·All·individuals·present·under·a·Corporate·Membership·have·speaking·rights. | 154 | Each·individual·member·shall·have·the·right·to·one·vote.·Voting·by·Corporate·bodies·is·limited·to·a·maximum·of·four·individuals·from·that·body.·The·identities·of·Corporate·voting·(and·non-voting)·individuals·must·be·made·known·to·the·Chair·before·the·vote.·All·individuals·present·under·a·Corporate·Membership·have·speaking·rights. |
| 141 | | 155 | |
| 142 | ###·8.2 | 156 | ###·8.2 |
| 143 | Votes·may·be·cast·either·in·person,·or·by·any·of·the·following·proxy·means: | 157 | Votes·may·be·cast·either·in·person,·or·by·any·of·the·following·proxy·means: |
| ⋮ | ⋮ |
| 149 | By·pre-registering·a·proxy·voter·in·writing·with·the·Secretary.·The·proxy·voter·will·cast·the·vote·in·person·on·their·behalf. | 163 | By·pre-registering·a·proxy·voter·in·writing·with·the·Secretary.·The·proxy·voter·will·cast·the·vote·in·person·on·their·behalf. |
| 150 | | 164 | |
| 151 | ###·8.2.3 | 165 | ###·8.2.3 |
| 152 | By·any·other·means,·electronic·(e.g.·via·a·website)·or·non-electronic·(e.g.·by·post)·that·the·committee·make·available·for·this·purpose. | 166 | By·any·other·means·that·the·committee·make·available·for·this·purpose. |
| 153 | | 167 | |
| 154 | ###·8.3 | 168 | ###·8.3 |
| 155 | The·presiding·member·shall·have·a·casting·vote·for·use·in·the·event·of·a·tied·decision. | 169 | Some·of·the·voting·mechanisms·in·section·8.2·may·need·to·close·before·the·meeting,·to·allow·sufficient·time·for·the·votes·to·be·collated.·Deadlines·will·be·chosen·by·the·Committee,·and·notified·to·members·in·the·announcement·that·opens·the·voting·period. |
| 156 | | 170 | |
| 157 | ###·8.4 | 171 | ###·8.4 |
| 158 | At·General·Meetings,·a·quorum·shall·consist·of·10·voting·members. | 172 | The·presiding·member·shall·have·a·casting·vote·for·use·in·the·event·of·a·tied·decision. |
| 159 | | 173 | |
| 160 | 9·Special·Interest·Groups | 174 | 9·Special·Interest·Groups |
| 161 | ---------------------------------- | 175 | ---------------------------------- |
| ⋮ | ⋮ |
| 184 | ###·11.1 | 198 | ###·11.1 |
| 185 | This·Constitution·can·only·be·amended·or·added·to·by·a·resolution·of·a·General·Meeting,·where·two·thirds·of·votes·are·in·favour.·Votes·are·cast·as·described·in·"Section·8·-·Voting·Procedures". | 199 | This·Constitution·can·only·be·amended·or·added·to·by·a·resolution·of·a·General·Meeting,·where·two·thirds·of·votes·are·in·favour.·Votes·are·cast·as·described·in·"Section·8·-·Voting·Procedures". |
| 186 | | 200 | |
| 187 | ###·11.2 | |
| 188 | Amendments·and·additions·to·the·ACCU·constitution·will·be·notified·to·the·Secretary·no·later·than·60·days·before·the·General·Meeting·for·which·they·are·proposed. | |
| 189 | | |
| 190 | ###·11.3 | |
| 191 | Amendments·and·additions·will·be·notified·to·members·by·the·secretary·no·later·than·28·days·before·the·General·Meeting·for·which·they·are·proposed. | |
| 192 | | |
| 193 | ###·11.4 | |
| 194 | No·changes·to·constitutional·amendments·and·additions·will·be·allowed·after·the·notice·to·members·has·been·issued. | |
| 195 | | |
| 196 | 12·Surrender·of·books·and·papers | 201 | 12·Surrender·of·books·and·papers |
| 197 | ---------------------------------- | 202 | ---------------------------------- |
| 198 | ###·12.1 | 203 | ###·12.1 |
| ⋮ | ⋮ |
| 202 | ---------------------------------- | 207 | ---------------------------------- |
| 203 | ###·13.1 | 208 | ###·13.1 |
| 204 | 28·days·notice·of·any·proposal·to·dissolve·the·Association·shall·be·given·in·writing·to·all·the·members·of·the·Association·and·the·proposal·shall·be·considered·at·a·General·Meeting·(which·may·be·called·specially·under·7.2·above).·To·be·effective,·a·formal·resolution·to·dissolve·the·Association·must·be·carried·by·a·vote·of·at·least·two·thirds·of·those·members·present·and·eligible·to·vote. | 209 | 28·days·notice·of·any·proposal·to·dissolve·the·Association·shall·be·given·in·writing·to·all·the·members·of·the·Association·and·the·proposal·shall·be·considered·at·a·General·Meeting·(which·may·be·called·specially·under·7.2·above).·To·be·effective,·a·formal·resolution·to·dissolve·the·Association·must·be·carried·by·a·vote·of·at·least·two·thirds·of·those·members·present·and·eligible·to·vote. |
| | 210 | |
| 205 | ###·13.2 | 211 | ###·13.2 |
| 206 | Upon·the·dissolution·of·the·Association,·the·property·of·the·Association·shall·be·disposed·of·at·open·auction·and·the·proceeds,·together·with·any·pecuniary·assets·of·the·Association,·shall·be·used·to·pay·off·all·debts·owed·by·the·Association,·and·the·balance·shall·be·donated·to·a·charity·nominated·at·the·closing·General·Meeting. | 212 | Upon·the·dissolution·of·the·Association,·the·property·of·the·Association·shall·be·disposed·of·at·open·auction·and·the·proceeds,·together·with·any·pecuniary·assets·of·the·Association,·shall·be·used·to·pay·off·all·debts·owed·by·the·Association,·and·the·balance·shall·be·donated·to·a·charity·nominated·at·the·closing·General·Meeting. |
| 207 | | 213 | |
| 208 | Revised:·21-03-1991,·21-03-1992,·27-02-1993,·19-03-1994,·01-03-1997,·25-03-2000,·05-04-2003,·17-04-2004,·23-04-2005,·22-04-2006,·16-04-2011,·28-04-2012 | 214 | Revised:·21-03-1991,·21-03-1992,·27-02-1993,·19-03-1994,·01-03-1997,·25-03-2000,·05-04-2003,·17-04-2004,·23-04-2005,·22-04-2006,·16-04-2011,·28-04-2012·13-04-2013 |
