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20120428-Constitution​-DEFUNCT.​md20130413-Constitution​-DEFUNCT.​md
1 <!--·​source:​·AGM-2013-Pack-Constit​ution.​pdf·​-->1 <!--·​source:​·Website·​-->
2 2
3 The·​ACCU·​Constitution3 The·​ACCU·​Constitution
4 =====================​==4 =====================​==
38 The·​day·​to·​day·​business·​of·​the·​Association·​shall·​be·​managed·​by·​a·​Committee,​·​subject·​to·​the·​final·​authority·​of·​a·​General·​Meeting·​of·​the·​Association.​·​The·​Committee·​shall·​be·​empowered·​to·​act·​without·​reference·​to·​a·​General·​Meeting,​·​providing·​that·​such·​action·​is·​within·​these·​Rules·​and·​that·​there·​is·​no·​motion·​on·​that·​action·​pending·​for·​discussion·​at·​a·​General·​Meeting.​38 The·​day·​to·​day·​business·​of·​the·​Association·​shall·​be·​managed·​by·​a·​Committee,​·​subject·​to·​the·​final·​authority·​of·​a·​General·​Meeting·​of·​the·​Association.​·​The·​Committee·​shall·​be·​empowered·​to·​act·​without·​reference·​to·​a·​General·​Meeting,​·​providing·​that·​such·​action·​is·​within·​these·​Rules·​and·​that·​there·​is·​no·​motion·​on·​that·​action·​pending·​for·​discussion·​at·​a·​General·​Meeting.​
39 39
40 ###·​5.​240 ###·​5.​2
41 The·​Committee·​shall·​consist·​of·​the·​following:​·​Officers:​·​Chair,​·​Secretary,​·​Treasurer,​·​Membership·​Secretary,​·Electronic·Communications·Officer,​·Publications·Officer,​·and·Public·Relations·Officer.​·​Non-executive·​Committee·​Members:​·​A·​maximum·​of·five·​members,​·​plus·​one·​member·​for·​every·​five·​hundred·​Individual·​Members·​registered·​with·​the·​Association·​on·​the·​date·​of·​the·​Annual·​General·​Meeting.​41 The·​Committee·​shall·​consist·​of·​the·​following:​·​Officers:​·​Chair,​·​Secretary,​·​Treasurer,​·and·​Membership·​Secretary.​·​Non-executive·​Committee·​Members:​·​A·​maximum·​of·eight·​members,​·​plus·​one·​member·​for·​every·​five·​hundred·​Individual·​Members·​registered·​with·​the·​Association·​on·​the·​date·​of·​the·​Annual·​General·​Meeting.​
42 42
43 ###·​5.​343 ###·​5.​3
44 The·​committee·​shall·​be·​elected·​according·​to·​the·​following·​rules:​44 The·​committee·​shall·​be·​elected·​according·​to·​the·​following·​rules:​
45 45
46 ###·​5.​3.​146 ###·​5.​3.​1
47 Elections·to·appoint·all·committee·members·will·be·​held·​once·per·year·at·​the·​Annual·​General·​Meeting.​47 Members·​of·the·Committee·shall·hold·office·from·the·date·​of·appointment·until·​the·next·​Annual·​General·​Meeting,​·and·shall·be·eligible·for·re-election.​
48 48
49 ###·​5.​3.​249 ###·​5.​3.​2
50 Members·of·the·Committee·shall·hold·office·from·the·date·of·appointment·until·the·next·Annual·​General·​Meeting,​·and·shall·be·eligible·for·re-election.​50 Elections·for·vacant·committee·​positions·will·be·held·at·each·​General·​Meeting.​
51 51
52 ###·​5.​3.​352 ###·​5.​3.​3
53 Any·​member·​of·​the·association·​can·​stand·​as·​a·​candidate·​for·​election·​to·​any·​role·​on·​the·​committee.​·​Any·​such·​member·​shall·​notify·​the·​Secretary·​in·​writing·​(letter·​or·​email)​,​·​including·​names·​of·​a·​nominating·​member·​and·​a·​seconder,​·at·least·60·days·prior·to·the·election·date.​·​The·​same·​person·​cannot·​stand·​for·​more·​than·​one·​role·​in·​the·​same·​election.​53 Any·​member·​of·​the·Association·​can·​stand·​as·​a·​candidate·​for·​election·​to·​any·​role·​on·​the·​committee.​·​Any·​such·​member·​shall·​notify·​the·​Secretary·​in·​writing·​(letter·​or·​email)​,​·​including·​names·​of·​a·​nominating·​member·​and·​a·​seconder,​·on·or·before·the·Proposal·Deadline·(described·in·"Section·7·-·General·Meetings")​.​·​The·​same·​person·​cannot·​stand·​for·​more·​than·​one·​role·​in·​the·​same·​election.​
54 54
55 ###·​5.​3.​455 ###·​5.​3.​4
56 Members·​of·​the·​committee·will·be·​chosen·​by·simple·majority·​of·votes,​·cast·​as·described·​in·"Section·8·-Voting·Procedure".​56 If·no·candidate·for·an·officer·position·is·nominated·according·to·​the·procedure·in·5.​3.​3,​·nominations·for·a·caretaker·to·fill·the·vacancy·can·​be·taken·from·the·floor.​·The·duty·​of·a·committee·with·at·least·one·caretaker·officer·will·be·to·organise·a·new·election·for·that·role.​·In·the·meantime,​·that·committee·will·be·limited·to·ordinary·administration·of·the·organisation.​
57 57
58 ###·​5.​3.​558 ###·​5.​3.​5
59 All·members·will·be·notified·about·lists·of·​candidates·​by·the·secretary·no·later·than·28·days·before·the·General·Meeting·for·which·they·are·proposed.​59 Members·of·the·committee·will·be·​chosen·​by·simple·majority·of·votes,​·cast·​as·described·in·"Section·8·-·Voting·Procedures".​
60
61 ###·​5.​3.​6
62 All·​members·​will·​be·​notified·​about·​lists·​of·​candidates·​by·​the·​secretary·​on·​or·​before·​the·​Draft·​Agenda·​Deadline·​for·​the·​General·​Meeting·​for·​which·​they·​are·​proposed.​
60 63
61 ###·​5.​4.​164 ###·​5.​4.​1
62 Should·​any·​member·​of·​the·​Committee·​resign·​or·​cease·​to·​act·​during·​the·​life·​of·​the·​Committee,​·​or·​a·​vacancy·​otherwise·​arise,​·​the·​Committee·​shall·​have·​the·​power·​to·​co-opt·​a·​member·​of·​the·​Association·​to·​fill·​the·​vacancy.​65 Should·​any·​member·​of·​the·​Committee·​resign·​or·​cease·​to·​act·​during·​the·​life·​of·​the·​Committee,​·​or·​a·​vacancy·​otherwise·​arise,​·​the·​Committee·​shall·​have·​the·​power·​to·​co-opt·​a·​member·​of·​the·​Association·​to·​fill·​the·​vacancy.​
100 All·​Individual·​and·​Corporate·​Members,​·​with·​the·​exception·​of·​those·​granted·​Honorary·​status·​under·​clause·​4.​4,​·​shall·​pay·​an·​annual·​subscription·​at·​a·​rate·​to·​be·​fixed·​by·​the·​Committee·​of·​the·​Association.​·​A·​person·​applying·​for·​membership·​shall·​become·​a·​member·​from·​the·​date·​their·​application·​is·​received·​by·​the·​membership·​secretary.​·​Their·​renewal·​date·​shall·​be·​based·​on·​their·​application·​date,​·​adjusted·​by·​the·​membership·​secretary·​to·​a·​suitable·​end·​of·​month·​date,​·​within·​one·​month·​of·​their·​application·​date.​103 All·​Individual·​and·​Corporate·​Members,​·​with·​the·​exception·​of·​those·​granted·​Honorary·​status·​under·​clause·​4.​4,​·​shall·​pay·​an·​annual·​subscription·​at·​a·​rate·​to·​be·​fixed·​by·​the·​Committee·​of·​the·​Association.​·​A·​person·​applying·​for·​membership·​shall·​become·​a·​member·​from·​the·​date·​their·​application·​is·​received·​by·​the·​membership·​secretary.​·​Their·​renewal·​date·​shall·​be·​based·​on·​their·​application·​date,​·​adjusted·​by·​the·​membership·​secretary·​to·​a·​suitable·​end·​of·​month·​date,​·​within·​one·​month·​of·​their·​application·​date.​
101 104
102 ###·​6.​3105 ###·​6.​3
103 Existing·​members·​shall·​be·​allowed·​a·​period·​of·​grace·​of·​four·​weeks·​following·​the·​end·​of·​their·​membership·​year,​·​during·​which·​they·​may·​retain·​their·​membership·​pending·​renewal.​·​Members·​may·​renew·​after·​this·​time·​but·​will·​not·​be·​entitled·​to·​any·​missed·​journals·​that·​may·​have·​been·​produced·​by·​the·association.​·​If·​a·​member·​fails·​to·​renew·​with·​two·​months·​of·​the·​end·​of·​their·​membership·​year,​·​their·​membership·​is·​deemed·​to·​have·​been·​cancelled.​106 Existing·​members·​shall·​be·​allowed·​a·​period·​of·​grace·​of·​four·​weeks·​following·​the·​end·​of·​their·​membership·​year,​·​during·​which·​they·​may·​retain·​their·​membership·​pending·​renewal.​·​Members·​may·​renew·​after·​this·​time·​but·​will·​not·​be·​entitled·​to·​any·​missed·​journals·​that·​may·​have·​been·​produced·​by·​the·Association.​·​If·​a·​member·​fails·​to·​renew·​with·​two·​months·​of·​the·​end·​of·​their·​membership·​year,​·​their·​membership·​is·​deemed·​to·​have·​been·​cancelled.​
104 107
105 ###·​6.​4108 ###·​6.​4
106 The·​Committee·​shall·​have·​the·​power·​to·​set·​charges·​on·​the·​provision·​of·​special·​facilities·​and·​events·​for·​those·​participating·​and/​or·​benefiting.​109 The·​Committee·​shall·​have·​the·​power·​to·​set·​charges·​on·​the·​provision·​of·​special·​facilities·​and·​events·​for·​those·​participating·​and/​or·​benefiting.​
114 Special·​General·​Meetings·​of·​the·​Association·​shall·​be·​held·​at·​the·​discretion·​of·​the·​Committee·​or·​whenever·​25·​or·​more·​members·​individually·​demand·​so·​in·​writing.​117 Special·​General·​Meetings·​of·​the·​Association·​shall·​be·​held·​at·​the·​discretion·​of·​the·​Committee·​or·​whenever·​25·​or·​more·​members·​individually·​demand·​so·​in·​writing.​
115 118
116 ###·​7.​3119 ###·​7.​3
117 Notice·of·the·Annual·General·Meeting·shall·be·communicated·to·the·Membership·​at·least·42·days·before·the·​Meeting,​·but·accidental·failure·to·give·all·or·some·of·the·members·due·notice·shall·​not·automatically·invalidate·​the·proceedings.​120 There·are·several·deadline·dates·associated·with·​a·General·​Meeting.​·They·​are·defined·here,​·and·referred·​to·by·​name·elsewhere·in·​the·constitution:​
121 ··​Announce·​Deadline:​·​90·​days·​before·​the·​GM
122 ··​Proposal·​Deadline:​·​60·​days·​before·​the·​GM
123 ··​Draft·​Agenda·​Deadline:​·​42·​days·​before·​the·​GM
124 ··​Agenda·​Freeze:​·​28·​days·​before·​the·​GM
125 ··​Voting·​Opens:​·​21·​days·​before·​the·​GM
118 126
119 ###·​7.​4127 ###·​7.​4
120 Notice·​of·a·Special·​General·​Meeting,​·stating·the·business·for·which·it·is·called,​·​shall·​be·​communicated·​to·​the·​Membership·at·least·14·days·before·the·Meeting,​·​but·​accidental·​failure·​to·​give·​all·​or·​some·​of·​the·​members·​due·​notice·​shall·​not·​automatically·​invalidate·​the·​proceedings.​128 Notice·​of·the·Annual·​General·​Meeting·​shall·​be·​communicated·​to·​the·​Membership·on·or·before·the·Announce·Deadline,​·​but·​accidental·​failure·​to·​give·​all·​or·​some·​of·​the·​members·​due·​notice·​shall·​not·​automatically·​invalidate·​the·​proceedings.​
121 129
122 ###·​7.​5130 ###·​7.​5
123 Notices·​of·​Motion,​·duly·proposed·​and·seconded,​·must·​be·lodged·with·the·Secretary·at·​least·60·days·prior·to·​the·General·Meeting.​131 Notice·​of·a·Special·General·​Meeting,​·stating·the·business·for·which·it·is·called,​·shall·be·communicated·to·the·Membership·on·or·before·the·Announce·Deadline,​·but·accidental·failure·to·give·all·or·some·of·​the·members·due·notice·shall·not·automatically·invalidate·the·proceedings.​
124 132
125 ###·​7.​6133 ###·​7.​6
126 All·​members·​will·​be·​notified·​about·​the·​list·​of·​motions·​no·​later·​than·28·​days·before·the·General·Meeting·​for·​which·​they·are·​proposed.​134 Notices·of·Motion,​·duly·proposed·and·seconded,​·must·be·lodged·with·the·Secretary·on·or·before·the·Proposal·Deadline.​·All·​members·​will·​be·​notified·​about·​the·draft·​list·​of·​motions·on·or·before·the·Draft·Agenda·Deadline.​·Following·discussion·by·the·membership·the·motions·can·then·be·altered·(or·withdrawn)​·until·the·Agenda·Freeze·date,​·after·which·no·further·changes·will·be·allowed.​·The·final·version·of·the·motions·will·be·notified·to·members·on·or·before·the·Voting·Opens·date,​·at·​which·point·​the·voting·​period·begins.​
135
136 ###·​7.​6.​1
137 The·​committee·​can,​·​at·​its·​sole·​discretion,​·​accept·​new·​motions·​or·​modification/​withdrawal·​of·​those·​already·​proposed·​ones·​until·​the·​voting·​period·​begins.​·​No·​motions·​can·​be·​added·​or·​altered·​after·​that·​time·​with·​the·​exception·​stated·​at·​7.​6.​2.​
138
139 ###·​7.​6.​2
140 Motions·​that·​don't·​affect·​the·​running·​of·​the·​organisation·​can·​be·​accepted·​from·​the·​floor·​at·​the·​presiding·​member's·​discretion.​
127 141
128 ###·​7.​7142 ###·​7.​7
129 No·​changes·​to·​motions·​will·​be·​allowed·after·the·​notice·​to·​members·has·​been·​issued.​143 Voting·on·the·Motions·will·proceed·as·described·in·"Section·8·-·Voting·Procedures".​·Any·motion·which·amends·or·adds·to·this·constitution·​will·​be·passed·if·two·thirds·of·votes·are·in·favour.​·All·other·​motions·will·​be·approved·by·a·simple·majority.​
130 144
131 ###·​7.​8145 ###·​7.​8
132 Voting·on·the·Motions·will·proceed·as·described·in·"Section·8·-·Voting·Procedure".​·Those·motions·to·which·"Section·11·(nee·10)​·-·Amendment·​of·the·Constitution"·do·not·apply·will·be·approved·by·a·simple·majority·of·votes.​146 At·General·Meetings,​·a·quorum·shall·​consist·​of·10·voting·​members.​
133 147
134 ###·​7.​9148 ###·​7.​9
135 The·​Honorary·​Auditor·​shall·​be·​appointed·​by·​the·​Annual·​General·​Meeting.​149 The·​Honorary·​Auditor·​shall·​be·​appointed·​by·​the·​Annual·​General·​Meeting.​
137 8·​Voting·​Procedures151 8·​Voting·​Procedures
138 ---------------------​-------------152 ---------------------​-------------
139 ###·​8.​1153 ###·​8.​1
140 Each·​individual·​member·​shall·​have·​the·​right·​to·​one·​vote.​·​Voting·​by·​Corporate·​bodies·​is·​limited·​to·​a·​maximum·​of·​four·​individuals·​from·​that·​body.​·​The·​identities·​of·​Corporate·​voting·​(and·​non-voting?)​·​individuals·​must·​be·​made·​known·​to·​the·​Chair·(14·days?)​·​before·​the·​vote.​·​All·​individuals·​present·​under·​a·​Corporate·​Membership·​have·​speaking·​rights.​154 Each·​individual·​member·​shall·​have·​the·​right·​to·​one·​vote.​·​Voting·​by·​Corporate·​bodies·​is·​limited·​to·​a·​maximum·​of·​four·​individuals·​from·​that·​body.​·​The·​identities·​of·​Corporate·​voting·​(and·​non-voting)​·​individuals·​must·​be·​made·​known·​to·​the·​Chair·​before·​the·​vote.​·​All·​individuals·​present·​under·​a·​Corporate·​Membership·​have·​speaking·​rights.​
141 155
142 ###·​8.​2156 ###·​8.​2
143 Votes·​may·​be·​cast·​either·​in·​person,​·​or·​by·​any·​of·​the·​following·​proxy·​means:​157 Votes·​may·​be·​cast·​either·​in·​person,​·​or·​by·​any·​of·​the·​following·​proxy·​means:​
149 By·​pre-registering·​a·​proxy·​voter·​in·​writing·​with·​the·​Secretary.​·​The·​proxy·​voter·​will·​cast·​the·​vote·​in·​person·​on·​their·​behalf.​163 By·​pre-registering·​a·​proxy·​voter·​in·​writing·​with·​the·​Secretary.​·​The·​proxy·​voter·​will·​cast·​the·​vote·​in·​person·​on·​their·​behalf.​
150 164
151 ###·​8.​2.​3165 ###·​8.​2.​3
152 By·​any·​other·​means,​·electronic·(e.​g.​·via·a·website)​·or·non-electronic·(e.​g.​·by·post)​·​that·​the·​committee·​make·​available·​for·​this·​purpose.​166 By·​any·​other·​means·​that·​the·​committee·​make·​available·​for·​this·​purpose.​
153 167
154 ###·​8.​3168 ###·​8.​3
155 The·presiding·​member·shall·​have·​a·​casting·vote·for·use·​in·​the·​event·​of·a·​tied·decision.​169 Some·of·the·voting·mechanisms·in·section·8.​2·​may·need·to·close·before·the·meeting,​·to·allow·sufficient·time·for·the·votes·to·be·collated.​·Deadlines·will·be·​chosen·by·the·Committee,​·and·notified·to·members·​in·​the·announcement·that·​opens·the·voting·period.​
156 170
157 ###·​8.​4171 ###·​8.​4
158 At·General·Meetings,​·a·quorum·shall·consist·​of·10·voting·members.​172 The·presiding·member·shall·have·a·casting·vote·for·use·in·the·event·​of·a·​tied·decision.​
159 173
160 9·​Special·​Interest·​Groups174 9·​Special·​Interest·​Groups
161 ---------------------​-------------175 ---------------------​-------------
184 ###·​11.​1198 ###·​11.​1
185 This·​Constitution·​can·​only·​be·​amended·​or·​added·​to·​by·​a·​resolution·​of·​a·​General·​Meeting,​·​where·​two·​thirds·​of·​votes·​are·​in·​favour.​·​Votes·​are·​cast·​as·​described·​in·​"Section·​8·​-·​Voting·​Procedures".​199 This·​Constitution·​can·​only·​be·​amended·​or·​added·​to·​by·​a·​resolution·​of·​a·​General·​Meeting,​·​where·​two·​thirds·​of·​votes·​are·​in·​favour.​·​Votes·​are·​cast·​as·​described·​in·​"Section·​8·​-·​Voting·​Procedures".​
186 200
187 ###·​11.​2
188 Amendments·​and·​additions·​to·​the·​ACCU·​constitution·​will·​be·​notified·​to·​the·​Secretary·​no·​later·​than·​60·​days·​before·​the·​General·​Meeting·​for·​which·​they·​are·​proposed.​
189
190 ###·​11.​3
191 Amendments·​and·​additions·​will·​be·​notified·​to·​members·​by·​the·​secretary·​no·​later·​than·​28·​days·​before·​the·​General·​Meeting·​for·​which·​they·​are·​proposed.​
192
193 ###·​11.​4
194 No·​changes·​to·​constitutional·​amendments·​and·​additions·​will·​be·​allowed·​after·​the·​notice·​to·​members·​has·​been·​issued.​
195
196 12·​Surrender·​of·​books·​and·​papers201 12·​Surrender·​of·​books·​and·​papers
197 ---------------------​-------------202 ---------------------​-------------
198 ###·​12.​1203 ###·​12.​1
202 ---------------------​-------------207 ---------------------​-------------
203 ###·​13.​1208 ###·​13.​1
204 28·​days·​notice·​of·​any·​proposal·​to·​dissolve·​the·​Association·​shall·​be·​given·​in·​writing·​to·​all·​the·​members·​of·​the·​Association·​and·​the·​proposal·​shall·​be·​considered·​at·​a·​General·​Meeting·​(which·​may·​be·​called·​specially·​under·​7.​2·​above)​.​·​To·​be·​effective,​·​a·​formal·​resolution·​to·​dissolve·​the·​Association·​must·​be·​carried·​by·​a·​vote·​of·​at·​least·​two·​thirds·​of·​those·​members·​present·​and·​eligible·​to·​vote.​209 28·​days·​notice·​of·​any·​proposal·​to·​dissolve·​the·​Association·​shall·​be·​given·​in·​writing·​to·​all·​the·​members·​of·​the·​Association·​and·​the·​proposal·​shall·​be·​considered·​at·​a·​General·​Meeting·​(which·​may·​be·​called·​specially·​under·​7.​2·​above)​.​·​To·​be·​effective,​·​a·​formal·​resolution·​to·​dissolve·​the·​Association·​must·​be·​carried·​by·​a·​vote·​of·​at·​least·​two·​thirds·​of·​those·​members·​present·​and·​eligible·​to·​vote.​
210
205 ###·​13.​2211 ###·​13.​2
206 Upon·​the·​dissolution·​of·​the·​Association,​·​the·​property·​of·​the·​Association·​shall·​be·​disposed·​of·​at·​open·​auction·​and·​the·​proceeds,​·​together·​with·​any·​pecuniary·​assets·​of·​the·​Association,​·​shall·​be·​used·​to·​pay·​off·​all·​debts·​owed·​by·​the·​Association,​·​and·​the·​balance·​shall·​be·​donated·​to·​a·​charity·​nominated·​at·​the·​closing·​General·​Meeting.​212 Upon·​the·​dissolution·​of·​the·​Association,​·​the·​property·​of·​the·​Association·​shall·​be·​disposed·​of·​at·​open·​auction·​and·​the·​proceeds,​·​together·​with·​any·​pecuniary·​assets·​of·​the·​Association,​·​shall·​be·​used·​to·​pay·​off·​all·​debts·​owed·​by·​the·​Association,​·​and·​the·​balance·​shall·​be·​donated·​to·​a·​charity·​nominated·​at·​the·​closing·​General·​Meeting.​
207 213
208 Revised:​·​21-03-1991,​·​21-03-1992,​·​27-02-1993,​·​19-03-1994,​·​01-03-1997,​·​25-03-2000,​·​05-04-2003,​·​17-04-2004,​·​23-04-2005,​·​22-04-2006,​·​16-04-2011,​·​28-04-2012214 Revised:​·​21-03-1991,​·​21-03-1992,​·​27-02-1993,​·​19-03-1994,​·​01-03-1997,​·​25-03-2000,​·​05-04-2003,​·​17-04-2004,​·​23-04-2005,​·​22-04-2006,​·​16-04-2011,​·​28-04-2012·13-04-2013




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